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Contract for Exhibit Space

Company    * (as you wish it to appear on name badge)
 First Name  *
   Last Name * (First Name for Badge)  
 Address  *
 
City  *
   State/Province  * Zip/Postal Code  *    
Phone  *
(area code + number, no dashes) Fax number  (area code + number , no dashes)  
Email  * Confirm Email*
     
1. We hereby make application for curtained exhibit booth(s), size 10'x8' for which we agree to pay 750.00 if received prior
   
     to March 14, 2012 and 900.00, if received after March 14, 2012 per exhibit booth. Payment in full is required with this contract.  
    2. Each booth includes 2 conference registrants. The first is the same as the contact information above. Please enter the 2nd below.
     
 First Name  
  Last Name (First Name for Badge)  
    Additional exhibit registrations may be purchased for $ 225 each:
 First Name  
  Last Name    
 First Name  
  Last Name    
 First Name  
  Last Name    
 First Name  
  Last Name    
 First Name  
  Last Name    
 First Name  
  Last Name    
     
     
   
3. Describe Products or services which will be on display:
     
   
4. Please list your competitors (to aid  in placement of booth):
        Click here to view the current exhibitor map.
    Clicking  submit will process your registration form and take you to the payment page
    Acceptance of this registration by MWCEA constitutes a contract.

It is agreed all rules and regulations of this contract are a part thereof, and no agreement other than those contained herein shall be binding upon the parties unless in writing.

Please review rules and regulations below:

RULES AND REGULATIONS

CONTRACT FOR SPACE

Space is offered on a first come, first served basis.  This application for space and the formal notice of acceptance constitute a contract for the right to use the space assigned, subject to the rules and regulations set forth below.  The booth to be provided will be 10’ x 8’ per exhibit booth with 3’ side drapes, draped 6’ table, back drape, 2 chairs and signage provided by the Conference decorating company. 

BOOTH PLACEMENT

The Exhibitor Coordinator will attempt to accommodate any placement requests but such cannot be guaranteed and placement remains within the sole discretion of the Exhibitor Coordinator for the MWCEA.  

SET UP/TEAR DOWN

Set up is scheduled for Wednesday, April 18, 2012 (10:00am to 3:00pm).  Booth set up must be completed by 3:00pm on Wednesday, April 18, 2012.  Teardown is scheduled for Friday, April 20, 2012 (10:30am to 1:00pm).  All exhibitors must setup and teardown their exhibits during these scheduled times unless otherwise authorized by MWCEA or its representatives.  It is the duty and responsibility of the exhibitor to supervise the installation and removal of their exhibits.  The exhibitor expressly agrees not to dismantle his/her exhibit or commence any packing before the final closing hour of the exhibit portion of the program.  Handling and installation must conform to hotel regulations and instructions. 

CANCELLATION/REFUND POLICY

In the event of fire, strikes or other uncontrollable circumstances, this contract will not be binding.  In the event, for any reason, the Conference is not held as proposed, the exhibitor shall receive a refund of any amount paid on exhibit space, less reasonable deductions for overhead expenses incurred.  The MWCEA reserves the right to cancel any contract with any exhibitor at the time prior to or during the conference, and refund any amounts paid less the amount the space was occupied by such exhibitor, in the sole discretion of the MWCEA.  If exhibitor seeks to cancel their reservation for the exhibition, exhibitor may do so by giving a written notice to MWCEA.  Notice of cancellation received 60 days prior to the conference date will receive a refund of monies paid, less a $50 handling fee.  Cancellation notice received 30 days prior to the conference date will receive a refund of 50% of monies paid less a $50 handling fee. Cancellation notice received within 30 days of the conference will receive no refund. 

USE OF SPACE

All demonstrations, interviews, or other activities must be confined to the limits of the exhibit booth.  No exhibitor shall assign, sublet or share the whole or any part of the space allotted without the advance approval of the Exhibitor Coordinator.   Aisle must be kept clear.  No noise making devises or public address systems shall be allowed without prior approval by the Exhibitor Coordinator or the MWCEA. Exhibitors are responsible for any or all damages to the hotel caused by their representatives or exhibit.  

CARE OF SPACE

Exhibitors shall care for and keep in good order occupied by them and surrender such space at the close of the conference in the same condition as it was in when taken.  If the space occupied should be damaged by the exhibitor or its patrons, the exhibitor shall pay such claims as are necessary to restore the space to its original condition.

INSURANCE

Exhibitor shall furnish, at its own expense, all necessary insurance coverages including, but not limited to, liability, property, workers’ compensation, and other required insurance coverages. 

SECURITY

Exhibitor is encouraged to insure its booth contents inasmuch as the MWCEA, the Mississippi Workers’ Compensation Commission, the Hotel, their respective officers, directors, employees or agents, shall NOT be responsible for the safety or protection of the property of the Exhibitor, its employees and agents for any cause.   Any Exhibitor wishing to insure its goods, materials, display items, give away items, computers, or other property owned by it must do so at its own expense. 

LIABILITY

Neither the Mississippi Workers’ Compensation Commission (MWCC) nor the Mississippi Workers’ Compensation Educational Association, Inc. (MWCEA) nor its respective officers, directors, employees or agents will be liable for any loss, injury or damage to the person or property of the Exhibitor, or to its employees, guests, or any others, due to accident, fire, robbery, or any other cause whatsoever that may arise from use and occupancy of the exhibit space or any common areas or private rooms within the building or attendance at the Conference.  The Exhibitor agrees to indemnify and hold harmless the MWCC and the MWCEA and their respective officers, directors, employees or agents, or others in privity of interest therewith, against any and all claims, losses, damages or sums due for any reason made by any person whomsoever arising out of acts or omissions of  the MWCC, MWCEA, their respective agents, officers, directors, employees, exhibitors, its employees and/or guest(s).

RESTRICTIONS

The MWCEA reserves the rights to restrict exhibitors, which because of noise, method of operation, or for any other reason become objectionable, in the sole discretion of the Exhibitor Coordinator.  This reservation includes persons, things, conduct, printed materials or anything of a character which may be objectionable as a whole to the Exhibitor Coordinator, in his/her sole discretion..  In the event of such restrictions or eviction, the MWCEA shall not be liable for any refunds or rentals or other exhibition expenses.

FOOD AND BEVERAGE

No food or beverage items are allowed in exhibit booths except as might be permitted by the Exhibitor Coordinator.   

BUILDING RULES AND CITY/STATE ORDINANCES

The exhibitor agrees to obey all rules of the Beau Rivage Resort and Casino which may be in existence or which hereafter may be made and to abide by the rules and regulations of the City of Biloxi, Mississippi, the Mississippi Fire Marshall, or other any applicable Department of Fire and Health and such other Departments whose duties embrace regulations of exhibits contemplated by this agreement.

MISCELLANEOUS

Circulars or advertising matter of any description may be distributed only within the booth assigned to the exhibitor presenting such material and not placed in the Conference seats or tables. 

The decision of the MWCEA must be accepted as final in any dispute between Exhibitors or any situation not covered by these rules and regulations.